Tuesday, August 27, 2019

Top 5 Best Sites Free Writing Letter Ideas

Here top 5 best sites for free writing letter ideas
top 5 best sites free writing letter ideas
The issue of writing letter correspondence often gives us a headache because even though it looks simple, we often run out of ideas on how to write good letters, which can represent what we want to convey.  It's not uncommon to feel bored and frustrated when the idea of writing is difficult to emerge while we are being chased by time so that the letter can be finished immediately. The issue of correspondence inevitably a crucial matter even though it looks simple. For this reason, there is a need for references in writing a letter. If you are currently looking for references, then here top 5 best site for free writing letter ideas.

1. Writeexpress

WriteExpress is a correspondence site that provides hundreds of free letter templates that you can download at any time. The letters they make are high-quality letter templates so this will greatly help you in writing a letter. WriteExpress itself was founded in 1995 by Dr. Melvin Luthy along with programmer named Robert Stevens. In addition to providing writing templates, they also complement their site with guides and some paid writing software which will surely help you in writing. Click here to start with WriteExpress.

2. The Balance Careers

The Balance Careers presents a lot of correspondence templates which of course makes it easy for you to navigate your career. This site is managed by those who are experts in their fields. This site is also a home for experts who want to provide clear and practical advice on how to write letters when looking for work, including examples of writing resumes, how to negotiate salaries, and also other topics that serve to support your career. This site has more than 10,000 content which has been compiled for 20 years by professional so it will be very helpful to take your career to the next level. Click here to start with the balance careers.

3. Resume Genius

Resume Genius is the main source of the web aimed at those job seekers. If you are currently looking for work and need some tools and advice, then you have come to the right place. Resume genius is presented so that job hunting is not stressful and complicated, and their technology is expected to help solve various problems that are often faced by job seekers. Resume genius has a team of resume experts and career advisory groups that experienced in their fields and they all come together with one goal of helping people from various difficulty in finding jobs. Click here to visit resume genius.

4. Canva

One well-known site that provides hundreds of interesting template is Canva. Canva has a wide range, from letter templates, poster designs to photo editing. From their appearance, Canva does look simple but very interesting. This site provides a variety of free icons that can be used to design letters or resumes to be more interesting, attractive, and unique. Canva provides several free templates which you can design using their free tools. Another advantage of using Canva is they have hundreds of fonts so you can experiment with different fonts following the design you desire. Click here to start with your Canva.

5.  Letterwhiz

If the 4 sites above still don't make you satisfied, then you should try letterwhiz. Letterwhiz is a site that provides hundreds of free template letter that you can simply copy and paste quickly without facing any hassle. The appearance of this site quite simple and easy to navigate, so you can search your template reference easily. Click here to visit letterwhiz.

Monday, August 26, 2019

Sample Memo Stating Company Policy on Vacations

How to write memo stating company policy on vacations
sample memo stating company policy on vacations
This sample memo is to straighten out a misunderstanding of company policy. Gives an example at the bottom for clarity.

To: All Employee
From: HR Department
Date: August 20, 2019

Re: Vacation Policy

There appears to be confusion concerning the company's vacation policy.

Our company manual states:
1. After 3 months of service, during the first year of employment, the vacation allowance is one week.

2. During the second and third years of service, the vacation allowance is two weeks.

3. During the fourth and fifth years of service, the vacation allowance is three weeks.

4. During the sixth years and subsequent years of service, the vacation allowance is four weeks, one week of which must be taken between October 1st and March 30th.

The year mentioned above is your anniversary year, not the calendar year. For example, if you began working on July 1st of the following year, you are entitled to one week vacation. In subsequent years, you must take your earned vacation between July 1st and July 1st of the succeeding year.

Vacation days are not transferable to subsequent years.


Saturday, August 24, 2019

Follow Up to Sending Out Company Profile to Prospect

How to write a letter follow up to sending out company profile to prospect
follow up to sending out company profile to prospect
Sample business letter follows up to sending out company profile to prospect is a sample that reminds the reader that he or she requested information and politely suggests setting up an appointment to discuss the services offered. Gives the reader the option to telephone the representative if he or she wishes.


You have probably received our Company Profile you requested which will give you some insight into the many benefits to be derived from New York training.

Since our company profile tends to be general and probably will not answer all your questions, we suggest that we get together for a brief discussion to get a better understanding of your particular needs. In that way, we can answer all your questions and help you understand how New York training can assist you in reaching your objectives.

You probably feel too that making any decision without knowing all the facts is difficult. We will phone you to determine a mutually convenient time to meet or you can call me at 0123456789.

Your name

Friday, August 23, 2019

Manufacturer Answering Complaint from Customer

how to write letter manufacturer answering complaint from customer
manufacturer answering a complaint from a customer
Sample business letter manufacturer answering a complaint from a customer is a letter that expresses sincere regret over customer's problems with the machine and refers the customer back to a local dealer.


Thank you for your letter on January 19th. 

Of course, we here at Brighter Manufacturers are deeply concerned when one of our customers is not satisfied with our product. We take great pride in trying to produce only top quality machines and for the most part, we think we do.

Unfortunately, judging from your comments, it's apparent that you have a defective product. It's most regrettable that such an incident has occurred.

Please accept my deepest apologies; we're sorry to have inconvenienced you.

If you return the machine to the dealer who sold it to you, he will replace it with a new one or if you prefer, refund the purchase price to you.

Your name

Thursday, August 22, 2019

To Customer Whose Order Cannot Be Filled Due To Company's Error

How to write a letter order cannot be filled due to the company's error
order cannot be filled due to the company's error

When the company made a mistake and admits it, this letter tries to explain possible reasons for the mixup but does not try to excuse it. Apologizes sincerely and encloses a refund for the customer's original payment. Offers information on other products customer may want.


I regret very much the difficulties you have been having with our company. I have investigated the problem and I am at loss to explain exactly what happened.

We searched our records and cannot find your original order, although because of your letter did deposit your check. I have no excuse for our inefficiencies. It is possible that when we opened up our new branch office, some files were lost and yours may have been among them. The move took place about the time you originally wrote to us.

In the meantime, since we have discontinued the sale of machine you ordered, I am not able to fulfill your order. Therefore, I am enclosing a check for $500.00 as your refund, plus $100 more for the inconvenience you've experienced.

I am also enclosing some information concerning some of our newer products in this category and hope you might be interested in one or more of them.

Your name

Wednesday, August 21, 2019

Rejecting The Request to Change A Contract

how to reject a request to change a contract
rejecting the request to change a contract
Sample business letter rejecting the request to change a contract is a sample on how you can reject the request but in a polite way without hurting your customer feeling. The point of the letter right away and you are showing that you operate in good faith with all of your customers. You also explains or gives a good reason that a logical businessman should understand.


Thank you for your letter of February 20 in which you asked about revising the printing schedule for your next two books. Whenever possible, we try to assist the needs of our customers.

In this case, unfortunately, we have examined our schedule of commitments for the next four months and find we are booked solid. This makes it impossible to change the work schedule that we agreed upon in the contract.

For us to work fairly with all of our customers, we must stay with our original schedule. I hope you understand our position.

Your name

Tuesday, August 20, 2019

Offering Free Course at Prospect's Premises

How to write an offering letter free course at prospect's premises
offering the free course at prospect's premises
This offer of a free sample - free sales training session is presented in an interesting question and answer format. Offers details of the subjects to be covered and how the reader can sign up.


When is your next sales meeting? May we be a part of it? By proving at no cost or obligation, a one hour New York Motivational Sales Workshop!

Why Should the New York Organization do this?
Simply, because we know that after observing the workshop, you will begin to realize the value the New York Sales Course could be to your company.

What is a New York Sales Workshop?
It is a practical approach to the selling problems that face most of us in business today. It is an exciting one hour program presented in an inspiring enthusiastic manner by people dedicated to professional salesmanship. Some of the more important points covered are developing additional selling skills. Developing more self-confidence in the ability to sell, organization of time, enthusiasm, self-motivation.

Where and when is it held?
It is held at your place of business either as a part of your regular sales meeting or as an individual meeting, before, during, or after regular hours. A minimum of fifteen salespeople must attend.

When will the Sales course be discussed?
If after observing the workshop you are interested in knowing more about New York Sales Course, it will be our pleasure to discuss the advantages of this training with you.

Should this seem to be of interest to you for the key members of your organization, I would be happy to arrange a meeting for a brief discussion at a mutually agreeable time.

Your name

Monday, August 19, 2019

Saying No to Request for Special Order

How to write a letter saying no to request for special order
saying no to request for special order
Friendly and helpful shows customer that company personnel on all levels joined in trying to meet customer request. By offering to refer the customer to a qualified competitor, the company shows its commitment to serve the customer. Builds goodwill and customer loyalty.


Our sales representative for your territory, Black Pink, has come to me concerning your special request and I wanted to reply to you directly.

Yes, at times we do run special jobs, changing sizes or colors for one particular order, but we have to consider many factors before we can accept the order.

I spoke to our production manager and he did a bit of research and calculating. I'm sorry to report that even if we did the job for you at cost, it would run well above the price range you anticipated. The reason? Since we would only be running this job for you, we would have to order what in the business is a very small order for those special materials you want. Our supplier gave us a rather steep quote and explained that the special handling and delivery charges would amount too much less per item on their more routine large quantity orders.

I'm checking further with our suppliers to find out which manufacturers in the area working with these materials would be best equipped to run the job for you and deliver quality work and to offer you a fair price. I'll get back to you in a few days.

And do not worry, I know this business and I know my competitors. I'll make sure we refer you to a firm with a reputation for the kind of workmanship and dependability we pride ourselves on giving you.

We do appreciate your business and I'm glad you asked our salesman about this job. Next time you have a special need, please do not hesitate to contact me again. We'll try our hardest to do it for you but if we cannot, we will find the best company that able to help you.

Your name

Saturday, August 17, 2019

Refusing Claim When Buyer is To Blame

How to write a letter refusing claim when  buyer is to blame
refusing claim when a buyer is to blame

The letter below is a polite way of saying no to an adjustment request. It thanks the customer for bringing the problem to the company's attention, shows an understanding and grasp of the customer's problem, but at the same time, explains the company's side of the story.


Thank you for writing to me about the wallpaper which was delivered to you last week.

We appreciate your honesty in describing your predicament, but at the same time, we're sure that you can appreciate the difficulties we have had to satisfy your decorator's specifications.

Since the wallpaper we sent you is a special design that was made to your decorator's specifications, we are unable to return it to our regular inventory. Unfortunately, we cannot honor your request.

Perhaps your decorator can suggest another use for this specially designed wallpaper, or maybe even another one of his clients may be able to use it.

Thanks again for giving us this opportunity to explain the situation.

Your name

Friday, August 16, 2019

Denying Free Replacement of Goods Because of Expired Warranty

denying the free replacement of goods because of the expired warranty
denying the free replacement of goods because of the expired warranty
A very common situation involving a warranty or lack of, this letter handles the problem without discouraging the reader. The writer offers a numbered explanation that tells exactly why the company won't honor the warranty. The company offers an alternative and appears to give the customer expedient service.


Thank you for giving us a chance to inspect the malfunctioning washing machine which you returned for warranty appraisal.

Our examination showed us the following points,
1. No defects were found in materials or workmanship,
2. The time when these problems occurred extended four months beyond your one year warranty.
3. The Main-PBA was full of mold due to the location was too humid, which the washing machine supposed to be placed in a dry area.

In view of these circumstances, we are unable to apply the warranty. However, if you wish the warranty then we will give you a free cost estimate on repairs of your Main-PBA along with our 3 months guarantee on parts and performance. The repair should take no more than one week.

We await your decision.

Your name

Thursday, August 15, 2019

Letter To Customer Causing Problems With Their Own Orders

professional business letter template to customer causing problems with their own orders
sample business letter to customer
Sometimes it is necessary to drop the business precept the customer always right and to explain to the customer exactly how their behavior affects your service. This letter clearly explains the problem and offers a solution. It worked because the vendor incorporated an extra step into the routine shipping process for this customer, to accommodate the tendency to change the customer mind. The alternative, taking the blame for errors caused by the customer could have resulted in the customer switching vendors because of bad service.


We have been doing business together for a long time and I value our relationship. But lately, we've been having trouble giving you the kind of service both of us want you to have. The core of the problem is your practice of ordering one thing, then after the order is placed, changing your mind. This has happened in the past dozen orders.

When you don't get what you want, it holds up your operations. I feel frustrated and my staff is demoralized.

I would like to approach a different system with you. Just before your order is processed, one of our expediters will call you and check the order with you. That will be your chance to change it and if you do we'll send you a written copy of the changes immediately. That will give you a chance to check it.

This will cut down on delays and errors and ensure you the kind of service that keeps your operation running smoothly.

Your name

Wednesday, August 14, 2019

Standard Adjustment Letter for Damaged Goods

standard adjustment letter for damaged goods
standard adjustment letter for damaged goods

A typical adjustment that can be adapted to any product. After the apology, the adjustment officer explains how the company plans to resolve the matter. In ad adjustment letter, whenever the customer has a legitimate complaint, it is important that you thank him for bringing the matter to your attention.


We are indeed sorry to learn of the difficulty you have had with your air conditioner.

A new unit was shipped yesterday to your home. Our service representative will install the air conditioner as soon as you call him after it arrives, and he will pick up the damaged air conditioner at the same time.

We thank you for bringing the matter to our attention as we take pride in our products. Accordingly, you can be assured that the other unit will go straight to our quality control department so we may find out exactly what is wrong with it.

We are sorry for the inconvenience.

Your name

Friday, August 9, 2019

Sample Letter for Approaching A Speaker

approaching a speaker

This sample is to mentions a person who referred the writer to this speaker and explains the purpose of the workshop. States when he will telephone and asks for the names of colleagues.

Dear xxx,

ABC from Virginia Citizens for Better Care suggested that I contact you about our upcoming Monthly Meeting. She felt that you might be interested in participating and more specifically that you might have some insights into one of our workshop topics.

We are planning a workshop on investigating medical complaints and are looking for some assistance in designing the workshop and in identifying resource people. I've enclosed a copy of our tentative agenda for the meeting.

I'll give you a call later next week to talk with you about the workshop on medical complaints.